Independent systems/applications interact with each other by means of an interface. To ensure the integrity of data that is transferred between applications, one must understand the processes and languages in play.

This page provides tools and information for "Professional Users" to help you understand how these processes work and how data runs within HRMS environment.

HRMS Interface Schedule

The HRMS Interface Schedule provides a list of inbound and outbound interfaces (GAPs), with run dates and times. To request for these interfaces (GAPs), please contact the DOP Service Center at 360.664.6400 or send e-mail to servicecenter@dop.wa.gov.

HRMS Interface Design Index

Note: Use the Master Value List to reference filed values for all interfaces, and use the Interface Master List to see current agencies using interface.

Gap ID	Interface Business Utility	In//Out
1	Time and Leave Activity	Inbound
2	Financial Transactions	N/A
3	Warrant Register/Fund-Treasury File	Outbound
4	Register Control	N/A
5	Warrant Printing	Outbound
6	OST ACH Transmittal Register File	Outbound
7	Payroll Accounting Details	Outbound
8	Leave Summary	Outbound
9	Employee Master Data	Outbound
10	Position Data	Outbound
11	Payroll Details	Outbound
12	OFM Contra fund	N/A
13	OSHRD Outbound Interface	Outbound
14	AFRS Account Code Verification	Inbound
15	Salary Projection System	N/A
16	Inbound Payroll Deductions	Inbound
17	Org Codes, Attendance Units	Outbound
18	Agency Table	N/A
19	Active Employee, Warrant and EFT Counts	Outbound
21	Retirement/DCP JV Outbound File	Outbound
22	DCP Transmittal	Outbound
23	Quota Balances Inbound	Inbound
24	Data Entry Activities/Transaction	N/A
25	Job/Job Titles Information	Outbound
26	Active Employee Counts	N/A
27	Medical Aid Rate Updates	N/A
29	Leave Accruals	N/A
30	Pay Ranges and Salary Information	Outbound
31	Pay Constants	N/A
32	Work Force Data	N/A
33	Name/SAN Verification	Inbound
34	Payroll Deductions	Outbound
36	Appointment Account Code Outbound	N/A
37	Position Account Code Outbound	N/A
38	Update Employee Cost Distribution	Inbound
39	Update Position Cost Distribution	Inbound
40	3rd Party Vendor Payments	N/A
41	OFM Voucher Payment System	Outbound
42	Same Sex Domestic Partner Calculation	N/A
43	Security	N/A
44	Terminated/Leave Union Deductions	Outbound
46	Retirement Transmittal	Outbound
47	SSN Verify Outbound	Outbound
49	Contingency Interface	N/A
50	Bridging Interface	N/A

Interface Design

• Interface Architecture
• File Transfer Instructions

Master Value List

Note: The following list is designed to provide the field values for all interfaces and is used in conjunction with the specifications provided in the Interface Design Index above.

Interface Data Map Reference Name	Posted	Interface Data Map Reference Name	Posted
Absence Types	03/17/05	IT0167 Dependent Coverage	--
Action-and-Action-Reason	03/11/08	IT0377 Benefit Plan	--
Action Types	03/11/05	Marital Status	03/21/08
Address Residence County Code	--	Measuring Unit	--
Address Type	--	Membership Type	--
Appointment Status	03/17/08	Military Veteran Status	--
Appointment Type	03/17/05	Object on Loan	--
Bank Control Key	--	Office Region	03/17/05
Bond Denomination	03/17/05	Pay Scale Reason for Change	05/09/08
Bond Series	--	Pay Scale Type and Area	09/24/07
Business Area	09/26/08	Pay Structure	09/16/08
Communication Types	--	Payroll Area	--
Compensation Pay Scales	03/19/08	Phone Type	--
Contract Type	06/24/09	Probationary Period Unit	--
Country Main	--	Professional License	03/17/05
County Code	--	Quota Types	--
Date Type	03/21/08	Race Category Code	09/30/08
Education and Training	03/17/05	Residence Identification Type	--
Educational Establishment	03/21/08	Residence Status	--
EEO Exempt Indicator	--	Second Program Grouping	03/21/08
EEO Job Category	07/28/08	Service Type	--
EE Subgroup Listing	03/21/08	Status Code	03/17/05
Employment Status	--	Task Type	03/21/08
Enrollment Status	--	Time Administrator	03/21/08
Enterprise Structure	09/23/08	Time Mgt Status	--
Ethnic Origin Code	09/30/08	Time Specifications	--
Ethnicity New Code	09/30/08	Veteran Status	05/09/08
Gender Key	--	Work Assignment County	--
Handicap	--	Work Permit	--
IT0023 Job Category	--	Work Site	--
IT0167 Benefit Plan	09/29/08

Removed Data
Benefit Investment	NA
Family Member	NA
Benefit Plan	See Crosswalk
IT0167 Health Plan Option	NA
IT0377 Option Misc Plan	NA
Reason For Action (Term)	NA
Salary Rate Unit	NA
Salary Unit Type	NA
Wage Type	See Crosswalk
Work Schedules	See Crosswalk
Workers Comp	NA
Working Week	NA

Crosswalk Table: These Crosswalks were used during conversion and have not been updated since then. To see all current values for the HRMS environment interfaces, use the Master Value List above. 

Updated: 7/7/09