Steps for Submitting and Exchanging Information:

 

ACTION BY		ACTION
1. Employee		Requests a Director's Review and attaches a copy of the employer's allocation determination. Director's Review Request Form
2. Director's Review Office		Reviews the request for timeliness and asks parties for clarification, if needed.  Sends acknowledgement letter to both parties, setting specific dates for exchanging exhibits.
3. Employer's HR Office		Sends copies of the documents considered during the employer's allocation review to the Director's Review Office and the employee with cover sheet listing the documents.  The documents are referred to as exhibits.
4. Employee		Reviews the exhibits. May then submit additional exhibits by sending two copies to the employer's human resources office with cover sheet listing the exhibits.  To avoid unnecessary duplications, do not send in copies of exhibits already submitted.
5. Employer's HR Office		Forwards  the extra copy from the employee to the Director's Review Office.  May also submit additional exhibits by sending one copy to the Director's Review Office and one copy to the employee.
6. Director's Review Office		Creates an exhibit list identifying all documents in the Director's review file.  The Director's Review Coordinator will provide the list to both parties at the same time of scheduling.
7. Director's Review Office		The Director's designee or investigator conducts the review through written documentation; telephone conference; or in-person conference.  Director's determination issued; either party may appeal to the Personnel Resources Board (PRB).

About the Exchange of Exhibits

 

When exhibits are submitted for any Director's review, both parties should have copies of the information submitted to the Director's Review Office.

 

The process for exchanging exhibits for an allocation review is outlined in WAC 357-49-025(2)

 

The Director or designee may limit the number, scope and timing of exhibits.