4/12/13: Enterprise Services creates online workshop for employees facing layoff.
If there is any one word heard in the workplace that is guaranteed to send a chill down the spine of an employee, it is layoff. In recent years, both the public and private sectors have used layoffs extensively to meet the demands of tight budgets and a changing business climate.
Rhonda Bell works in Enterprise Services' Statewide Recruiting Office, but her key focus in the past five years has been providing those facing a layoff with tools to help them through the transition.
The centerpiece of her efforts is a layoff workshop. This is a multi-agency collaboration that helps employees understand the layoff process. It also connects them with programs that can help them search for jobs, get benefits for which they qualify, and cope with a stressful situation.
"Since 2008, we've provided 140 workshops for about 2,500 attendees," said Bell.
That's an average of about 18 attendees at each workshop. But, according to Bell, the rate of attendance can vary greatly.
"We've had workshops where the room was near bursting, and we've had sessions with only a couple of attendees. And, there's always a number of people who do not have the time or means to get to a scheduled workshop," she pointed out.
In March, Bell teamed up with coworker Terry Springer from the Enterprises Services Training Office, to make the workshop's content available online. Together, Bell and Springer produced a video walk-through of the workshop's presentation slides with voice commentary by Bell. The video provides 24/7 access to a program that has helped many with a difficult transition.
"Persons using the online workshop can view it from end to end, or pick and choose among the subject areas offered," said Bell. "Contact information for all participating programs is included."
Whether you're a state employee facing a layoff, or you're simply contemplating a separation from state service, you'll find the tool very helpful. Go to the workshop web page and watch the video
3/18/13: Nominate a state employee for the 2013 Governor’s Leadership in Management Award.
Gov. Inslee is pleased to announce the nomination process for the Governor’s Awards for Leadership in Management. Please join him in supporting performance results by nominating managers in your organization who demonstrated extraordinary leadership in 2012. Please take this opportunity to recognize excellence in management by nominating our most effective state managers.
He seeks nominees who have set priorities and achieved results, managed risk and modeled leadership attributes. Please note I have updated the criteria with a greater focus on utilizing continuous process improvement principles. The attached information provides more details on the nomination process. All nominations are due by Wednesday, May 1, 2013.
Instructions and Timeline
Gov. Inslee’s memo to Cabinet
01/24/2013 Recruitment Team helps Governor find candidates for staff positions
On Nov. 15, 2012, members of the Enterprise Services Recruitment Team met with a group from Governor-elect Jay Inslee’s Transition Team to discuss the advantages of using the state’s Online Recruiting System (OLRS) to support the incoming governor’s staffing efforts.
In two months, Inslee would take office in Olympia. He would need an expert staff of leaders, administrators, and communicators to help him lead the government, interact with law makers, and deliver his message to citizens.
The staffing challenge was aggravated by the short timeline. How could the team manage the anticipated flood of mailed, faxed, and emailed applications in an orderly, efficient way and still maintain confidentiality? The Recruitment Team outlined how it could assist in organizing and tracking applicants by developing custom candidate pools based on advanced filtering techniques that are available in OLRS.
The team determined the appropriate job categories, and the most effective application process. Enterprise Services released the “Job Seeker Interest Repository” announcement on Nov. 20.
“Within a few days,” said Don Chavez, the lead recruiter on the project, “we had over 240 applications categorized into 12 unique areas of interest. “
“The next step,” Chavez recalls, “was training the transition team to use the Online Hiring Center to assess the candidates against staffing needs, and to manipulate the system to meet special requirements.”
This training proved invaluable as the candidate pools grew and the skill levels of hundreds of candidates had to be reviewed.
“Each day, we managed the incoming applications, filtered them accordingly and forwarded them to the transition team for assessment,” said Chavez. “We created customized reports to aid in determining locales and levels of interest.”
By the end of December, the team had received and assessed over 850 applicants using the OLRS.
To date, the transition team’s “job seeker repository” has logged nearly 11,000 hits and produced 1,050 candidates.
The candidates are categorized into 12 unique job interests.
Learn more about the Enterprise Services Recruitment Team and the work they do
Check out job opportunities in state government at Careers.wa.gov.
11/5/2012 State recruiters reach out to military veterans
On Wednesday, November 14, Washington state recruiters will join peers from both the public and private sector at a veterans job fair hosted by the Joint Base Lewis McChord (JBLM). The job fair will be held at Camp Murray. See http://JBLM.MilitaryHiringEvents.com
for more information on the event.
The job fair will be the first time the state has teamed with JBLM using the Hero 2 Hired (H2H) application, an online tool that matches veterans to jobs. The Office of the State HR Director (OSHRD) and the Department of Enterprise Services’ recruitment team, particularly Don Chavez and Tom Rawlings, worked with staff at JBLM and other state agencies to maximize the state’s participation in the event and to generally improve veterans’ access to state job information.
Mark Sullivan, Planning and Performance Manager at the Office of the State Human Resources Director, is looking toward the job fair with anticipation. “For this event, the state is focusing on information technology positions,” says Sullivan. “Our hope is that the system will yield a higher percent of qualified veteran’s applications, as well as a higher percentage of veteran hires.” Sullivan says he and a team of state recruiters plan to evaluate the H2H application by comparing the success of pre-screened candidates with those who connect via the job fair.
State expands Web offerings for veterans --
Governor Gregoire has made hiring veterans a priority for agencies. In response, state agencies reached out to veterans by adding new tools and resources to the veterans’ pages on the state’s recruitment site (www.careers.wa.gov/veterans
) and Employment Security’s Work Source Center site (www.esd.wa.gov/findajob/specialprograms/veterans-services.php
). The state values the work ethic and valuable experience that veterans bring to the job. In addition, under state law, state agencies must provide veterans preference in competitive job examinations (read more about this at www.careers.wa.gov/veteranspreferences.html
New state employee veterans’ group formed --
If you’re a veteran who already works for the state, you may be interested to learn that a state employee veterans’ group has been formed. State agencies hope to draw on the insight and expertise of veterans who already work for the state to improve efforts to recruit, retain, and develop veterans in civilian public service. To get more information on this group, call Tammy Pitre at (360) 664-6261, or email firstname.lastname@example.org
10/8/2012 Online Recruitment System gets high marks from users
Data from two surveys targeting users of the state’s recruitment site (careers.wa.gov
) indicate that the site and the applications accessed from the site work well for job seekers and state recruiters alike. Positive comments from users ranged from “the system response time is excellent” to “careers.wa.gov is a great tool for applying for jobs.”
According to Joan Hopper, Manager of the Statewide Recruitment Services team, both groups responded favorably. Hopper noted that nearly all state recruiters use the state’s site. The success of the system was included in a report given at the September 2012 Governors Management and Accountability Performance (GMAP meeting (view the PDF
or a video of the presentation
by DES Director Joyce Turner). The Governor acknowledged the high usage by agencies, but urged that they use the system more fully to gain the greatest efficiencies.
Many users report that the online recruiting system is both “user friendly and supports their needs.” Nearly 63 percent of state recruiters who responded to the survey use job board services to attract candidates for hard to fill positions or extend their recruiting efforts. In addition, about 27 percent use social media to market positions with their agencies.
Job seekers found the job search and application features “easy to understand and use.” Nearly 90 percent of the job seekers who responded used job alerts, a feature that tracks jobs that a person may want to apply for and sends an email alert when one is posted.
Enterprise Services conducted the surveys In August 2012. Nearly 115 state recruiters and HR professionals from 40 separate organizations responded to the survey for professional users, and 550 job seekers responded to their survey. Learn more about survey results
Careers.wa.gov is a state web site maintained by the Department of Enterprise Services. It acts as a central recruiting tool for state agencies, and a one-stop job search and application service for those interested in working for Washington State. The job search and application tools are contracted through NEOGOV. NEOGOV is the national leader in public sector recruitment applications with over 1000 government contracts, including 17 states.
The drivers for success of the recruitment system are the high level of use by the state’s HR community, and expert support from the Recruitment team at Enterprise Services.
9/14/12 New "Leaner" Personnel Fiscal Impact Statement process takes effect
In response to Governor Gregoire’s Executive Order 11-04 on Lean Transformation
, the Office of the State HR Director (OSHRD) in partnership with Budget Division of OFM applied Lean principles to the process for obtaining OFM-approved Personnel Fiscal Impact Statements (FISs). These statements are required to make many types of changes to the state’s classification system.
Key improvements include:
- Revised form, along with completed examples for reference
- Allowing agencies to submit an e-version of the form
- OSHRD Classification Staff will initiate all FISs and complete the following form areas:
- Job Classes Affected
- Proposed Effective Date
- Description of proposed classification or compensation change
For more information about the changes and how they affect you, please see OFM Fiscal Impact Statement Instructions.
4/17/12 Whooping cough has reached epidemic levels
The number of whooping cough cases continues to rise, putting kids and especially babies at risk for this serious illness. Kids usually catch this illness from adults, so all adults and teens can make a real difference by getting vaccinated. Read a message from Department of Health Secretary Mary Selecky
on how you can help protect children.
4/12/12 Workforce data receives national mention
A recent article from Governing magazine
highlighted our enhanced Workforce Data and Trends pages
with this statement in the opening paragraph: "...we were very impressed by Washington state's online data about its workforce. If you can think of a question you'd want to know about a state workforce, we bet you can find the answer there."
The data pages were updated on April 10 with the latest quarterly figures.
2/2/12 Leadership Award Nominations Due March 7
Agency nominations for the 2012 Governor's Awards for Leadership in Management are due to the Office of the State HR Director by March 7. A call for nominations went out from the Governor to agency directors, statewide elected officials, and small agency cabinet members in early January. View more information
or access the nomination form
12/19/11 Enhanced workforce data available
In an ongoing effort to provide accurate and timely workforce data, the Office of the State Human Resources Director has completed a major enhancement to the Workforce Data and Trends pages
. The enhanced pages are a combination of data previously provided on the state employee data web pages and the core workforce data published in the annual State Workforce Report.
The look of the pages in this section has been completely revised with new charts and a new navigation menu that is found on the right of each page. The new structure provides context for the displayed data and ease of navigation. Data updates will occur on a quarterly and fiscal year schedule with the first quarterly update occurring in January 2012.
If you use direct links to any of the workforce data pages, please update your personal bookmarks and any links that you may have on your agency intranet or internet websites.
If you encounter any problems, please contact us at email@example.com
or call 360-664-6271.
10/27/11 State employees give feedback to leaders
The 2011 State Employee Survey
is currently open and collecting employee feedback. The cutoff date for most agencies is November 9. Some agencies are on a slightly different schedule, so check with your HR office if you need to know the date for our agency.
The survey is administered every two years by the Office of the State HR Director (formerly DOP). This time, it includes a new question about general job satisfaction.
Statewide results will be comunicated to the Governor and Executive and Small Agency Cabinets in January 2012.
10/13/11 Website address will change on October 17
As part of the transition to the new Office of the State Human Resources Director and the Department of Enterprise Services (DES), this website will become the Washington State Human Resources website. The URL will change from www.dop.wa.gov
The migration to this new URL will take place after 5:00 p.m. on Monday, October 17. The website may be unavailable for up to four hours during this migration.
The appearance of the site will remain the same, and it will still contain all of the HR information, tools, and other resources that you’ve come to rely on. This site will be maintained as a joint effort between the Office of the State HR Director and DES so that state employees and the HR community will have one place to go for HR-related information.
If you use direct links to any pages within the site, please update these links by substituting hr
in the address. In order to make the transition as easy as possible for our customers, the old URLs will continue to work after the migration. However, we recommend that you update any bookmarks or links that you may have on your agency intranet or internet websites. We will also notify agency webmasters of this change.
If you encounter any problems, please contact the firstname.lastname@example.org
or call 360-664-1960.
10/10/11 Email addresses have changed as a result of the agency consolidation.
All employees who were part of the Department of Personnel have new email addresses
that reflect their new agency assignments.
10/1/2011 Consolidation of central service agencies effective today.
As part of government consolidation
, the Department of Personnel has been abolished and HR functions have been divided between the Office of State Human Resources Director within the Office of Financial Management and the new Department of Enterprise Services.
9/28/2011 Last DOP GMAP report released.
Online Leave, No Print, Small Agency HR, and Government Reform HR work are featured in DOP's September GMAP report
7/25/20011 On July 25, 2011, The final group of Department of Personnel (DOP) staff moved to the 1500 Jefferson Building.
Staff who relocate to this building will become part of the new Department of Enterprise Services when DOP expires on October 1, 2011. More information on this subject.
7/25/2011 July 25 payroll was the first to reflect this year's 3 percent salary reduction for most state employees.
The salary reduction
started on July1 and will continue through June 2013.
7/1/2011 Beginning July 18, 2011, a large portion of the Department of Personnel (DOP) will relocate to new offices
at 1500 Jefferson in Olympia. The move is in preparation for the consolidation of five agencies
into the new Department of Enterprise Services (DES). With the exception of our main service numbers, phone numbers will change
for all staff who are moving.
6/24/2011 The Department of Personnel's GMAP report now includes
a new page about the agency's work to implement recent legislation that affects state employees. The report also features Small Agency HR Services, the Online Recruitment System, electronic earnings statements, WMS reform and more. The full Government Reform GMAP report
includes projects from DIS, GA, OFM, and DOL.
6/20/2011 Three percent paycut Q&A, proposed salary schedules posted
The Department of Personnel has posted questions and answers on the Temporary Salary Reduction
(TSR) and TSR leave, the emergency civil service rules for implementing the paycut, and the proposed reduced salary schedules.
6/16/2011 On June 15, 2011, the Governor signed ESSB 5931,
a bill that will consolidate DOP
with other central service agencies into a new Department of Enterprise Services.
6/8/2011 The Department of Personnel’s Melia Olsen was one of 20 state managers honored
at the 2011 Governor’s Leadership in Management Awards luncheon June 7. View photo of all award winners
In her role as recruitment manager, Melia’s strong leadership led to the creation of a new, easy to use recruiting system for state government.
Last year’s launch of careers.wa.gov
resulted in better access for job seekers, addressed accessibility issues, created efficiencies, and reduced operational costs. She collaborated with other agencies and the project was finished on time and under budget.
“Creating a new single point of entry for citizens to find state jobs involved many people from within DOP and countless stake holders from other agencies,” said DOP Deputy Director Mike Sellars, “One person stood above all others to guide the project and make sure it got done right: Melia Olsen.”
5/27/2011 The Washington State Legislature has passed ESSB 5931,
a bill that consolidates the state's central service agencies as proposed by Governor Gregoire. The effective date is October 1, 2011. Learn more.
5/27/2011 Temporary salary reduction
was passed by the Legislature and is awaiting the Governor's signature. This bill reduces base salary by 3 percent for most state employees of the executive, legislative, and judicial branches whose full-time monthly salary is $2500 or greater. Read more.
5/25/2011 Employee Assistance Program launches new Resiliency Project web site. The Resiliency Project
uses the power of the Internet to provide information and resources that can facilitate positive outcomes in difficult times.
The site is divided into four areas:
- Community Resources connects you to a variety of government and private sector programs that provide very useful services for those experiencing financial hard times.
- Lemonade is a collection of strategies for transforming your financial miscues into positives (lemons to lemonade).
- Sharing Success is a place where people can share their success stories and ideas.
- Adapting to a Changing World brings periodic articles from experts in a variety of areas.
The site is designed for EAP's primary clients, public employees and their families, but any Washington resident can benefit from the information found here.
5/18/2011 DOP updates website to reflect changing customer needs
You may notice some changes to this website, including a new tab for the Employee Assistance Program (EAP). We've also renamed the Strategic HR tab to Workforce Data & Planning. A wider format provides room to add Small Agency HR to the customer groups in the center of the home page.
These changes reflect feedback from a recent customer survey as well as increased demand for EAP and Small Agency services.
5/18/2011 Central Services Consolidation Bill passes out of Senate
On May 17, the Senate passed ESSB 5931, which would consolidate a portion of the Department of Personnel and four other agencies into a new Department of Enterprise Services. The bill is now in the House Ways & Means Committee. Learn more about the proposed consolidation.
5/11/2011 Small Agency HR Services receive high marks in survey
Small Agency HR Services (SAS) recently sent out a survey to 34 small agencies that they currently serve. Both the service and expertise received high marks.
28 of 34 Phase 1 agencies provided feedback in a March survey:
- 93% said SAS is professional and service oriented
- 89% said SAS has the expertise they can rely on
- 13 of 18 questions showed satisfaction from 75% or more of the agencies
- Agencies are most interested in improving Policy Review and Development services
- Individual low scores will be followed up to address any service issues
View survey results and next steps.
5/10/2011 HRMS conversion to centralized security is complete
On May 5, 2011, the Department of Social and Health Services successfully converted to centralized security for the Human Resource Management System (HRMS). This conversion marked the culmination of an all agency conversion process that started in September 2010. The conversion from a decentralized security model was made in response to security issues identified in an audit by the State Auditor’s Office.
Under centralized security, state employees no longer contact their agency security staff to get a password reset, or to report issues when using ESS. They contact the DOP Service Center. This means that state employees who once coordinated HRMS security for their agencies are able to focus on activities more closely aligned with their agency missions.
The conversion project was inclusive; many state agencies were involved in developing new business processes. A change management initiative was integrated within the project to ensure that all state agencies and employees were informed and understand the impact of this change.
HRMS originally came on line in 2006. It is an “enterprise system” and is used by all of Washington’s state government agencies to maintain HR data and produce payroll.
4/20/2011 DOP offers helpful employee resources in stressful times
Across the nation, states are shrinking their budgets and increasing workloads at public agencies and institutions. State employees are facing constant changes in the workplace which can increase stress. Washington is no exception.
The Washington State Employee Assistance Program (EAP) offers free services on a voluntary and confidential basis to help employees with personal or work-related problems that may be affecting work performance. EAP is available to all state employees and their adult family members, including those at most state colleges, universities and other governmental programs.
Services EAP provides include:
• Assessment and short-term problem solving for employees and family members.
• Referral to appropriate resources for employees and their family members experiencing personal problems.
• Consultation with human resources, managers, supervisors, labor representatives and employees.
• Follow-up services.
• A variety of presentations on health and wellness topics designed to assist managers and employees.
• Critical incident management services.
Layoff information and resources
The Department of Personnel (DOP) recognizes that many state employees have very real concerns about layoffs. To address these concerns, DOP partners with experts from Health Care Authority, Department of Retirement Systems and the Employment Security Department to provide information about
• Registering on the statewide layoff list
• Registering for the General Government Transition Pool
• Where to look for a new job
• Unemployment insurance
• Health care benefits
• Deferred compensation
• Retirement benefits
Half-day workshops are held the third Thursday of each month at the Department of Personnel. More layoff information and resources.
4/16/2011 Office of Insurance Commissioner joins ESS Leave Pilot
The Department of Personnel recently expanded the pilot of the Employee Self Service (ESS) Leave Application to include the Office of the Insurance Commissioner (OIC). OIC has participated in the project since inception, with the intent of automating its leave process as soon as possible.
DOP piloted a successful release of the ESS leave application last November. The Project Team is currently working on Release 2, which will provide a standard configuration that will be offered to all state agencies. A number of agencies have expressed interest in using the application.
DOP expects to offer the application to additional state agencies in August 2011. Agencies that wish to use the leave application need to do some preparatory work, and request the application using an online process that will be made available at that time. The final implementation schedule will be determined by the scope of work coming out of the legislative session.
2/18/11 2011 New DRS transmittal tool is more accurate, efficient and green
The Department of Personnel Information Services Division has improved the Department of Retirement Systems’ transmittal interface, making it more accurate and efficient. The new interface will go into effect with the April 10 payroll.
DOP worked with representatives of state agencies to identify areas within the existing system that needed repair or improvement. This change drastically improved the process performed by the agencies to balance their retirement information. The result is a tool that provides more accurate employee and employer contribution information, reduces staff time, and eliminates hard-copy reporting, saving 2,100 sheets of paper each pay period.
2/18/11 2011 Governor's Leadership Award nominations due March 7
Agency nominations for the 2011 Governor’s Leadership in Management Awards are due Monday, March 7.
Nominations are submitted by agency directors and encompass performance results accomplished in 2010. Process questions can be directed to Leslie McGuire, 664-6349, or LeslieM@dop.wa.gov
2/1/11 Dept of Revenue Has Unclaimed Checks from Shroll Lawsuit
Unclaimed checks from the Shroll Lawsuit Settlement have been transferred to the Dept. of Revenue and can be claimed through the unclaimed property site.
The Dept. of Revenue site lists individuals with unclaimed property of $25 or over. If you believe you may be entitled to a check from the Shroll Lawsuit Settlement that is under $25, that will not show on the Revenue unclaimed property website but you may still contact the unclaimed property division of the Department of Revenue to see if they are holding funds for you.
1/27/11 Consolidating Central Service Agencies
The Washington State Legislature is considering a proposal from the Governor to consolidate central service agencies.
If passed, SB 5503 would combine the Department of Personnel (DOP) with General Administration (GA), the Office of Financial Management (OFM), the Department of Printing, and parts of the Department of Information Services (DIS) into two agencies – a new Department of Enterprise Services (DES) and OFM.
While OFM would focus on policy, DES would consolidate back office functions and operations to support state agencies. An identical House bill is expected to be introduced soon. Read more.
1/07/11 2010 DOP Customer Feedback Survey
The results of the DOP 2010 Customer Feedback Survey are in.
Overall, respondents told us DOP is quick to respond, professional and service-oriented. Participants also identified areas where HR services can be improved. Read the report.
1/07/11 2010 State Workforce Report
The 2010 State Workforce Report contains data and trends related to the Washington state government workforce.
1/07/11 Performance-Based Incentives and Recognition Report is now available
The Performance-Based Incentives and Recognition Report provides information about the number of Executive Branch employees and the number of performance-based incentives awarded to state employees.
12/27/10 DOP Director Eva Santos receives Patriot Award
On December 5, before a standing room only crowd of Navy Reserve Sailors and their families, DOP Director Eva Santos was honored with the Department of Defense’s Employer Support of the Guard and Reserve (ESGR) Patriot Award.
The ESGR Patriot Award recognizes employers who exhibit exceptional support for employees who are members of the National Guard or the Armed Forces Reserve. Navy Captain and DOP CIO Steve Young assisted in the presentation and shared how Director Santos has impacted his Navy career.
After receiving her award, Santos, an Army veteran herself, thanked the audience for “their service and sacrifices for the sake of our freedom.”
12/20/10 Eva Santos speaks at first SHRM Diversity and Inclusion Conference
DOP Director Eva Santos was a keynote speaker at the first Seattle Society of Human Resource Management (SHRM) Annual Western Washington Diversity and Inclusion Conference and Awards celebration. More than 200 human resources professionals attended the event.
10/22/10 DOP Director Eva Santos presents to IPMA Conference
The October 5 presentation, titled Workforce Planning in Tough Times focused on retaining talent and maintaining employee engagement in tough times. View the presentation.
8/13/10 DOP Director Eva Santos begins one-year term as NASPE President
DOP director Eva Santos recently began a one-year term as president of the National Association of State Personnel Executives (NASPE). NASPE is the nation’s authority on state government human resource issues and is dedicated to enhancing the image of public service.
7/1/10 Washington State launches new online recruiting system
On July 1, the state launched a new single point of entry for citizens to find job opportunities with state government. NEOGOV Insight replaced the state’s existing E-Recruiting System. This change addresses usability concerns, creates efficiencies, and reduces centralized costs. At the same time, the entry point at www.careers.wa.gov has been redesigned to make it more appealing and easier to use for job seekers.
6/25/10 State prepares to implement ten temporary layoff days
ESSB 6503 was signed into law on April 27, 2010. The new law provides that agencies must close on the ten (10) days specified in the bill, unless the agency has a compensation reduction plan that is approved by the Office of Financial Management (OFM). The law also identifies certain activities that are exempt from the compensation cost reductions.
5/17/10: State receives national recognition for accomplishments in HR management
The National Association of State Personnel Executives (NASPE) recognized the Washington State Department of Personnel (DOP) and Department of Transportation (WSDOT) with two of five national awards for great accomplishments in state human resource management.
DOP was given the 2010 Communications Awards in the Print Category for its State Workforce Report. The publication turns state workforce data into useful information for law-makers, the media, and the public. The report highlights key workforce issues and trends that impact public policy.
WSDOT was named the 2010 Rooney Outstanding Program award winner for its Return to Work program, which creates a holistic approach to managing workplace injury claims.
NASPE is a national leadership forum representing directors and deputy directors of each state’s central human resource management agency. The organization was established in 1976 to exchange best practices, strategies, and solutions among state government HR professionals and is the recognized authority on state government human resource management issues.
2/23/10: DOP hosts Classification and Compensation Roundtable
Since February 2008, DOP has been host to classification and compensation roundtable sessions. Our next session, "Overtime: Managing Risk" is scheduled from 9:00 a.m. - noon, March 25, 2010 at the State Board for Community and Technical colleges (SBCTC) in Olympia at 1300 Quince Street SE, Cascade Rooms A and B. Get more information...
2/23/10: HRMS monthly release moved to production February 23
DOP launched a Human Resource Management System (HRMS) Release Management process in 2009 to minimize business interruptions and improve efficiencies for IS technicians throughout state government. The Release Management process combines system updates, patches, and improvements into regularly scheduled updates, or “releases” to HRMS Production environment. See the 2010 release schedule.
2/11/10: State contracts with NEOGOV to deliver online recruiting
The contract has been signed, and implementation is underway for a new online recruiting system that is expected to be in place by mid-summer.
2/2/10: DOP Director provides update on services and budget cuts
Like all of state government, the Department of Personnel (DOP) is experiencing severe budget cuts. At the same time, we are taking on new work to help streamline government operations through shared services.
1/15/10: W-2s have been mailed to state employees.
The 2009 W-2s for state employees have been printed and were mailed on January 13. They were mailed to the employee's address of record in HRMS (the state payroll system). Can’t recall the address you have on record? You can verify and update your mailing address by accessing Employee Self Service. If you have any questions about your W-2 form, please contact your agency payroll office.
1/15/10 Donations to Haiti earthquake relief can be made directly or through the Washington State Combined Fund Drive. Find links to charities on our Haiti Earthquake Relief page.
12/10/09: Referendum 71 (R-71) has been certified and effective December 3rd. This referendum expands rights and responsibilities for domestic partners.
E2SSB 5688 Effective December 3, 2009 - Provides that for all purposes under state law, state registered domestic partners shall be treated the same as married spouses and that provisions of the act shall be liberally construed to achieve equal treatment, to the extent not in conflict with federal law.
Title 357 WAC rules have been updated to reflect this bill effective December 3, 2009.
11/23/09: DOP Is Working to Trim Costs and Improve Service Delivery
The Department of Personnel is working with other state agencies to deliver HR Shared Services
We are finding innovative ways to trim costs, eliminate duplication of effort, leverage our economies of scale, and standardize administrative processes.
11/18/09: DOP Hosts Classification and Compensation Roundtable
Since February 2008, DOP has been host to the quarterly classification and compensation roundtable sessions that have included topics such as: preparing for class proposals; appeals; FLSA reviews; writing an effective position description; and the process for index/benchmarking. Our next session, “Allocations” is scheduled from 10:00 a.m. – noon, December 8, 2009 at the State Board for Community and Technical colleges (SBCTC) in Olympia at 1300 Quince Street SE, Cascade Rooms A and B. Get more information...
11/4/09: Agencies Have Option for Paperless Earnings Statements
State agencies have the option of going paperless when it comes to employee earnings statements.
More than 30 percent of all Washington State general government agencies have already made the shift to “no print” earnings statements
representing almost 50 percent of the state employee population.
10/29/09: DOP Partners with Higher Ed
The Department of Personnel often partners with state colleges and universities for our core leadership development programs. We have enjoyed partnerships with The Evergreen State College and the University of Washington Seattle for DOP leadership academies and programs.
DOP is now joining forces with the University of Washington Tacoma, our newest partner in leadership development. In February 2010 DOP will offer the LeaderPath for IT Managers program at the UW Tacoma campus.
In addition, DOP now offers a number of certificate programs or programs leading to professional certification through higher education partners. South Puget Sound Community College, Spokane Community College, UW Seattle, UW Tacoma and Chapman College are among the higher education partners offering certificate programs through DOP.
10/29/09: DOP Is Seeking More Training Contractors to Add to Pool
The Department of Personnel (DOP) has posted a Request for Qualifications and Quotations (RFQQ) for Training Services in the Washington Electronic Business Solution (WEBS) site. This RFQQ will enable DOP to renew its pool of training contractors for the next four years.
So far 229 contractors have downloaded the RFQQ, indicating an interest in participating. Responses to this RFQQ are due November 16, 2009. We expect to complete the selection and contracting process by mid-May of 2010.
10/15/09: State Workforce Reduction Data Reported
State Workforce Reduction data was reported to the Governor in the October 15 Government Efficiency HR GMAP report
10/12/09: Small Agencies Collaborate
Under DOP's leadership small state agencies
are coming together regularly to address Human Resource issues that affect them all. One current initiative is the development of a model Small Agency Continuation of Operations Plan (COOP). The group is working together on a COOP Plan that could be used by all small agencies with the ability to customize where needed for specific agency needs. The small agency group met in September to start working on the draft and is scheduled to complete the plan before the end of the year.
10/5/09: Recruitment Best Practices Report Available
DOP has completed a four month study of recruitment metrics and best practices among top employers nationwide. Read the full report
9/29/09: State Employee Survey Underway
Employees in all state agencies are being asked to complete a brief State Employee Survey
. Survey responses will be collected through October 15.
Agencies use the survey results to:
9/9/09: Message from DOP Director Eva Santos
- Improve their workforce management practices
- Improve workplace culture
- Help retain and engage a productive workforce
DOP is trimming costs and exploring innovative ways to deliver state human resource services.
9/9/09: 2010 Total Compensation Survey
The enhanced online survey went live on Tuesday, September 1st! The Segal Co. is conducting this survey and has delivered the online survey tool to 290+ participants. The survey will close on October 16, 2009, however final results will not be available until after the first of the year. Learn more about the Total Compensation Survey
9/1/09: DOP Priorities
The Department of Personnel will focus on delivering results in the following four priority areas during this fiscal year (July 2009 - June 2010):
9/1/09: Recruitment Shared Services
- Shared Services
- Management Reform
- Human Resource Management System Sustainability
- Performance Culture
Recruitment Shared Services will mean a single point of entry for job seekers. One strategy for achieving this single point of entry is through a hosted job posting and applicant tracking solution that would replace E-Recruiting. See Careers.wa.gov
9/1/09: Key Stakeholder Groups
Provide HR Leadership
DOP is leading statewide efforts to identify and address workforce issues by bringing together key groups of stakeholders
Last updated: 11/2/12